Roll returns (monitoring)
See guidance and resources regarding roll returns, including the Ministry’s requirements for auditing and maintaining accurate records.
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Boards have a legal responsibility to prepare and submit accurate roll returns to the Ministry of Education.
Where to find roll returns information and resources
Visit the Education Counts website for the latest versions of the:
- Current Roll Returns Guidelines, and
- instructions for uploading roll returns using the School Data Portal.
Most schools complete roll returns using their Student Management System (SMS). You'll find a list of SMS versions the Ministry has approved on the Education Counts website.
If your school doesn't use an approved SMS, there are roll returns collection forms and templates available for download.
Other related information on Education Counts includes:
The following Education Circulars contain important information about:
- eligibility to enrol in New Zealand schools
- auditing of roll returns
- Electronic Attendance Registers
The Ministry audits roll returns to make sure schools receive the correct funding and staffing. Your roll returns must therefore be accurate, and you must keep documents to support the information you provide in your school's returns.
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